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2020 Maize Genetics Meeting Registration:

Important changes for 2020:

  1. Meeting registration is being done through ACSESS, which requires creating an account before registering for the meeting.
  2. For student participants: In order to qualify for the student financial aid, roommate arrangements and hotel reservations are required before meeting registration. The registration form will ask for your roommate's name and hotel confirmation number. Only one student needs to make the hotel reservation, but both roommates should enter the confirmation number when they register for the meeting.
  3. The registration fee will cover meals from Thursday night dinner through Saturday night dinner. Sunday morning breakfast will not be covered, but attendees have the option of selecting a "grab-n-go" breakfast when they register. If there is enough interest to have the hotel provide this option, then attendees will pay the hotel onsite for their a la carte breakfast items.

How to register

Before registering for the meeting you will need to reserve a hotel room so that you can enter the hotel confirmation number and your roommate information on the registration form. Visit the roommate request board if you need help finding a roommate. The hotel reservation cost only covers lodging. Rooms are $229 per night/$687 for three conference nights for a double room (upgraded room locations or amenities have higher prices).

After reserving your hotel room you will need to register and pay the registration fee. The registration fee includes meals, abstract books, everyone's share of the meeting and poster room rental costs along with all the audio-visual and poster equipment, and other conference fees. The cost per person for the conference pass will be $900 for regular attendees (see full fee schedule below).

There are four steps to complete the registration process for the 2020 meeting:

Step 1Hotel Reservation To make reservations for the conference hotel follow the Hotel instructions on this page.
Step 2Registration Follow the registration instructions on this page. Registration includes meals, abstract books, and some of the other meeting costs.
Step 3Abstract submission To submit a talk or poster abstract follow the instructions on this page. You must be registered for the conference to submit an abstract.
Step 4Financial Aid Multiple financial aid opportunities are available for qualifying applicants.

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Step 1
Hotel Reservation:

Please read the following instructions before you reserve your hotel room:
  1. Before proceeding to the reservation link, please make roommate arrangements if you plan to share a room. The meeting site does not have a fixed process to handle room sharing, the participant should find a roommate (Need help finding a roommate), and discuss the payment with each other. Please find a roommate in advance and make the reservation with both guest names.
  2. The front desk can only check you in if they received a whole room deposit. If you have a roommate and you arrive at the hotel at the same time, each person will pay one-half the room deposit and check-in at the front desk of hotel. If a participant arrives at the hotel first, and wants to check-in first, the guest will have to pay the whole room deposit (the balance will be returned at check out), and each guest will pay for half of the room charge when they check-out.
  3. Student attendees who wish to cancel a reservation must do so before February 11 for a full refund, otherwise they will be charged a room rate of one night. All other attendees must give the hotel a 24-hour cancellation notice to receive a full refund.
  4. Please be aware that because of the size of the hotel rooms, if you select either a triple or quad occupancy for the hotel room, it is likely that roommates will need to share a bed.
All the participants need to make hotel reservations using the following link:



The meeting has been cancelled.

   


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Step 2
Registration Package:

Deadlines:

Full registration is due by January 17, 2020.

We strongly encourage you to register in advance of the meeting as pre-registration allows us to compile a list of attendees with their affiliations, pre-print nametags, and give meal guarantees. Please note that in order to register you will need to create an account with ACSESS.

Registration Package:



The meeting has been cancelled.


   

Registration Package Fees:

Registration fees are as follows:

By January 17, 2020After January 17, 2020
Advance Registration (Academic, Government, and Industry participants) $900$1000
Postdoc $700$800
Emeritus/Retired attendees $500$600
Student* $150$700

Cancellations made by January 17, 2020 U.S. CST will receive a full refund. After January 17, 2020, a $50 processing fee will be withheld and there will be no refunds after February 11, 2020.

Graduate and Undergraduate Students must cancel by February 11, 2020 in order to receive a full refund. After February 11, 2020, a $50 processing fee will be withheld and there will be no refunds after March 6, 2019.

For registration questions, email Lynne Navis at lnavis@sciencesocieties.org.

Information for all participants:

The Registration Fee includes conference meals from Thursday, March 12 dinner through Saturday, March 14 dinner as well as refreshment breaks and conference services to cover the cost of running the meeting. Breakfast on Sunday morning will not be covered, but attendees have the option to select a grab-n-go breakfast provided by the hotel when registerating for the conference. If there is enough interest to have teh hotel provide the Sunday morning breakfast option, then attendees will pay the hotel onsite for their a la carte breakfast items. All out of town attendees are expected to stay in the room block at the Sheraton Kona to keep conference costs down. Non-student registrants will pay the hotel directly for the sleeping room.

International attendees:

Those international attendees who require letters of invitation to facilitate visa processing may contact the meeting Chair, Clinton Whipple.

To travel to this conference, you may need to obtain a non-immigrant visitor's (or other) visa, usually from a US embassy in your home country. Please determine specific requirements for your country. Relevant information may be found at US government web sites:

https://travel.state.gov/content/travel/en/us-visas/business.html
https://travel.state.gov/content/travel/en/us-visas/study.html

International attendees who require letters of invitation to facilitate visa processing may contact the meeting Chair: Clinton Whipple.

*Student Attendees:

Students requesting financial aid need to make a roommate arrangement, reserve a double occupancy room at the $229 rate, register for the meeting, pay the $150 registration fee and fill in the financial aid form by January 17 If the student is eligible for financial aid and fundraising efforts are as successful as in previous years, then the hotel room (half of double occupancy) for the nights of March 12, 13, and 14 will be paid for upon check out. The hotel room will not be paid for if the student stays at a different hotel. Students who live in the Kailua-Kona area and prefer to stay at their own homes are not required to reserve a hotel room.

Guest dinner option:

Guest registration is available to individuals who are accompanying a significant other who is registered for the meeting. Individuals whose professional interests are related to agronomic, crop, soil or environmental sciences do not qualify for guest registration. Guest registration includes access to the exhibit hall along with the option to purchase a Thursday, Friday, and/or Saturday dinner ticket.



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Step 3
Abstract Submission:

All abstracts must be submitted electronically by January 17, 2020. Use the link below to begin the process of submitting your abstract. Please indicate on the abstract form whether you wish to present a talk or a poster. Abstracts are limited to 300 words. Time constraints on the meeting may mean that some authors who request oral presentations will be asked to present their data in poster format instead. Abstracts should be submitted under one of the seven research topic categories listed on this abstract submission page and meeting website, based on which the submitter believes is most appropriate. Session topics will be determined (by the MGMSC) based on the abstracts selected for talks, but will likely be similar to the listed categories.

   


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Step 4
Financial Aid:

Broadening participation financial aid:

A limited number of awards are available to support travel costs for the purpose of broadening conference participation. Students and researchers from underrepresented groups (MaGNET awards), from Primarily Undergraduate Institutions, from diverse plant research-related disciplines, and first-time attendees are encouraged to apply. Note that these awards are restricted to U.S. citizens and permanent residents. Complete information about these programs and how to apply online are located on the Financial Aid page of the MGM website. Check the Financial Aid webpage for upcoming deadlines!

   


  
Donate     
Click here to donate to an endowment? that will provide financial assistance to students attending the meeting.

Important Dates
Conference Date
Start Date 12 Mar 2020
End Date 15 Mar 2020

Deadlines Date
MaGNET / PUI / DB / Jamboree 2 Dec 2019
Abstract Submission 17 Jan 2020
Registration Site 17 Jan 2020
Financial Aid 17 Jan 2020
Hotel 17 Jan 2020
Late-Poster Submission 24 Jan 2020


News & Information
Feb 27: Due to the concerns of the spread of the novel Coronavirus COVID-19, the MGC Board of Directors (BOD) together with the Maize Genetics Meeting Steering Committee (MGMSC) have decided to cancel the 2020 Maize Genetics Meeting.
 
Jan 21: Talk submissions are closed, but you may submit a poster abstract until Jan 24!
 
Jan 16: Notice! If you don't have approval to register for the conference yet, then please proceed with submitting an abstract by the deadlines. If you're unable to receive approval by late Feb then we will pull your abstract from the program.
 

Workshops

Five pre-conference Workshops are being offered before the Maize Meeting on Thursday, March 12, 2020.

Meeting Organizers
View the full Steering Committee